Email Writing

                                                  Professional Email Writing 

1.Subject Line :

Short and clear : Be Specific , but Concise and Clear . Subject Line is Six to Ten Words Long.

Example : "Meeting Request for Project Update – October 2024"

                   "Application for the Position of Sales Executive"

2.Salutation (Namaste ya Abhivaadan): 

. Dear{first name }

. Dear MR/MS{last name }

. Hello MS/MR{last name }

. Good Morning {first name}̇̇̇̇̇̇̇̇̇̇

Example:

"Dear Mr. Sharma,"

"Respected Sir/Madam,"

"Hello [Name],"

3.Opening Line (Prarambhik Rekha):

I hope you are doing well .

I hope you enjoyed your weekend. 

Thanks For the quick response.

I hope this email finds you well. 

4. Body (Mukhya Content):

Be Clear and Concise:Aapko jo baat karni hai, use clear aur direct tarike se likhein. Zyada lambi baatein ya irrelevant information avoid karein.

Use Paragraphs: Agar aap multiple points discuss kar rahe hain, toh har point ke liye ek alag paragraph likhein.

Example:

Introduction: "I am writing to inform you about the upcoming project meeting scheduled for October 15, 2024."

Main Point: "The agenda of the meeting will include a review of the project progress, budget allocation, and discussion of next steps."

Call to Action (CTO): "Kindly confirm your availability for the meeting by Friday."

I'm getting back to you about ...

As discussed...

I'm writing to follow up on our last conversation 

I wanted to get in touch to 

5. Closing Line (Samapan Rekha):

Email ka samapan ek courteous note ke saath karein.

Example:

• "I look forward to your response."
• "Please let me know if you need any further information."
• "Thank you for your time and consideration."
• Please advise as necessary 
• Please feel free to contact me 

6. Sign-Off (Samapan Ka Tarika):

• Email ko formally close karna zaroori hota hai. Kuch common sign-offs hain:
• "Best regards,"
• "Sincerely,"
• "Kind regards,"
• "Thank you,"

7. Signature (Aapka Naam aur Details):

• Professional emails ke end mein aapka naam, designation, aur contact details dena zaroori hai.
• Example:

  makefile
  Best regards,
  Aditya Tripathi  
  Sales Executive  
  XYZ Company  
  Phone: 8081970677
  Email: aditya.tripathiaditya576@gmail.com